Privacy Policy

Last updated: 1/5/2026

This Privacy Policy explains how Copier Check collects, uses, stores and shares personal information when you use this website, request printer or photocopier quotes, contact us, or ask us to review an existing copier contract.

Information we collect

We may collect personal information when you use our forms, contact us, request quotes or ask for a free contract review.

Quote requests

When you request printer, photocopier or managed-print quotes, we may collect:

• Your name
• Business name
• Business email address
• Telephone number
• Business postcode
• Equipment type
• Preferred option, such as lease, rental, purchase or unsure
• Paper size requirements
• Colour or mono requirements
• Estimated monthly print volume
• Number of users
• Features required
• Any other information you choose to provide

Free contract reviews

When you ask us to review an existing copier or printer agreement, we may collect:

• Your name
• Business name
• Contact details
• Current supplier details
• Approximate contract end date
• Information about your existing equipment
• Information about your lease, rental or service agreement
• Any documents or contract details you choose to provide

Please remove unnecessary confidential information before sending any contract documents. We do not need bank details, payment-card details, signatures, identity documents, passwords or unrelated personal information.

Contact enquiries

When you contact us, we may collect:

• Your name
• Email address
• Telephone number
• Business details
• The contents of your message
• Any information you choose to provide

Technical information

When you use the website, we may collect limited technical information such as:

• IP address
• Browser type
• Device type
• Pages visited
• Referral source
• Date and time of visits
• Cookie preferences
• Spam-prevention information
• Analytics information, where enabled

How we use your information

We may use your information to:

• Respond to your enquiry
• Process your quote request
• Understand your printer, photocopier or managed-print requirements
• Match your enquiry with suitable suppliers
• Arrange for selected suppliers to contact you about relevant options
• Provide a free contract review where requested
• Highlight contract dates, renewal terms, page charges and other points you may wish to check
• Send administrative messages about your enquiry
• Keep records of enquiries, consent and supplier-sharing activity
• Improve the website and our service
• Protect the website from spam, fraud, misuse and security threats
• Comply with legal and regulatory obligations

We do not ask for more information than we reasonably need to provide the service you request.

Sharing your information with suppliers

If you submit a quote request, Copier Check may use your details to process your quote request and may share relevant information with up to 2 suppliers so they can contact you about suitable options.

You are not obliged to accept a quote.

Relevant information shared with suppliers may include:

• Your name
• Business name
• Contact details
• Business postcode
• Equipment requirements
• Estimated usage
• Paper-size requirements
• Colour or mono requirements
• Preferred lease, rental or purchase option
• Features requested
• Any relevant message you provide

We will only share information that is reasonably relevant to the quote request.

Suppliers may contact you by:

• Phone
• Email

We do not sell your information for unrelated marketing purposes.

Free copier contract reviews

If you request a free contract review, we will use the information you provide to highlight key points you may wish to check, such as:

• Lease and service-agreement end dates
• Automatic-renewal clauses
• Written-notice deadlines
• Remaining contract costs
• Mono and colour cost-per-page charges
• Minimum print-volume commitments
• Exit charges
• Collection or deinstallation fees
• Whether an equipment upgrade may restart or extend an agreement

A contract review is for general information only. It is not legal, financial or tax advice.

Contract documents or contract details will not be shared with suppliers without your permission.

Contract-review documents are kept for 2 months after the review has been completed, unless we need to retain them for a specific reason explained to you.

Lawful bases for using personal information

We may rely on:

Consent

We may rely on consent where you have actively agreed to a specific use of your information, such as submitting a quote request that may be shared with selected suppliers.

You can withdraw consent by contacting us

Legitimate interests

We may use information where it is necessary for our legitimate business interests and where those interests are not overridden by your rights.

This may include:

• Responding to enquiries
• Operating and improving the website
• Keeping appropriate records
• Preventing spam, misuse and fraud
• Understanding how the service is used

Legal obligations

We may use information where required to comply with a legal or regulatory obligation.

Contract or pre-contract steps

We may use information where necessary to provide a service you requested or to take steps at your request before entering into an agreement.

Who else may receive your information?

We may use trusted service providers to help operate the website and provide the service.

These may include:

• Website-hosting providers
• Email providers
• Form-processing systems
• Website-security providers
• Backup providers
• Analytics providers, if used
• IT-support providers
• Professional advisers
• Regulators or authorities where required by law

How long we keep information

We keep personal information only for as long as reasonably necessary for the purpose for which it was collected, including legal, regulatory and record-keeping requirements.

Keeping your information secure

We take reasonable steps to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.

Measures may include:

• HTTPS website security
• Restricted administrator access
• Password-protected accounts
• Software updates
• Backups
• Spam protection
• Security monitoring
• Deleting information when it is no longer needed

No internet-based service can guarantee absolute security.

Cookies

This website may use cookies and similar technologies.

Some cookies are essential for the website to work. Other cookies may be used for analytics, preferences or marketing where permitted.

You can manage your cookie preferences using the small banner at the bottom of the page.

Read our Cookie Policy here

International transfers

We do not intentionally transfer personal information outside the United Kingdom.

Your rights

Depending on the circumstances, you may have the right to:

• Ask for access to your personal information
• Ask us to correct inaccurate information
• Ask us to delete your information
• Ask us to restrict how your information is used
• Object to certain uses of your information
• Withdraw consent
• Ask for your information in a portable format where applicable
• Complain to the Information Commissioner’s Office

To exercise a right, contact us

We may need to verify your identity before responding.

Complaints

If you have a concern about how we handle your information, please contact us first:

Links to other websites

This website may contain links to other websites.

We are not responsible for the privacy practices, content or security of external websites. You should read their privacy policies before providing personal information.

Changes to this Privacy Policy

We may update this Privacy Policy from time to time.

The latest version will be published on this page with an updated review date.

Contact us

For questions about this Privacy Policy or your personal information, contact us